Dutch BV Formation Costs: What the €2,299 Package Includes and What to Budget Separately

What Intercompany Solutions charges for Dutch BV formation

Intercompany Solutions publishes a single figure for a remote Dutch company formation: a fixed fee of €2,299. Its FAQ phrases the same thing as €2,299 for full remote incorporation, including the KVK registration fee, and adds that all government levies are included with no hidden fees. For a founder trying to build a budget from abroad, a stated all-in number is easier to work with than a low headline price plus a list of extras.

A fixed fee answers one question, though, and leaves others open. It tells you what the incorporation step costs. It does not tell you what running the company will cost in its first year, and it says nothing about how quickly the file will move. Keeping those three questions apart is the point of this article.

What sits inside the €2,299 package

According to Intercompany Solutions, the fee includes notary fees, legalisation, and Chamber of Commerce registration, including the KVK registration fee. Each of those is a separate cost that a founder would otherwise meet one by one.

The notary comes first because Dutch law puts the notary at the centre of the process: a BV is incorporated through a civil-law notary, who prepares the deed and registers the company with KVK. Paying the notary is not optional, so a quote that leaves notary fees out is not really a quote for incorporation. Intercompany Solutions is an independent private legal and accounting firm, and the official filings are carried out by its licensed Dutch notary partner firms.

Legalisation is the second component, and it depends on the paperwork. For foreign documents used in the Netherlands, the legalisation route depends on the document type and the issuing country, and an apostille is not the route for every document. Having legalisation inside the fee removes one open-ended line from the budget, although the practical effort of obtaining the underlying papers from your home country remains yours.

The third component is the registration itself. KVK lists a one-time registration fee of €85.15 for a new business in the Business Register, a figure checked in September 2026. It is a small part of the overall price, and it shows why the official fee is only one line in the incorporation budget.

Incorporation costs versus the costs that come afterwards

The package price covers incorporation. Anything a company needs in order to trade sits on the other side of that line. Intercompany Solutions says company formation is one part of what it does, and that most clients stay for accounting, VAT and payroll after incorporation. Those are ongoing services with their own pricing, and they should be planned as a running cost rather than a one-off.

Banking is arranged directly with your own bank once the company is registered, and founders may spend time and receive fees on that step outside the formation package.

The cleanest way to think about it is in two ledgers. The first ledger holds a single entry, the formation fee. The second holds the recurring items that begin once the BV exists: bookkeeping, tax filings, VAT administration, payroll if you hire, and banking. Founders who mix the two ledgers tend to feel that a fixed fee was "not really fixed", when the truth is that they were comparing a one-off price with a running cost.

Why the fee does not buy a shorter timeline

It is tempting to read a fixed, all-inclusive fee as a promise of speed. Intercompany Solutions does not make that link. It states that starting a company with it typically takes 3–5 business days, depending on document verification and notary scheduling, and its FAQ says most Dutch BV companies are incorporated within 3 to 5 business days, with the timeline depending on document completion and approval by the notary and authorities.

Those dependencies are not for sale. No fee can change whether the passports match the formation form, and no fee can create a gap in a notary's diary. What a provider's fee does buy is coordination: someone who checks the file before it reaches the notary and chases the next step. Intercompany Solutions adds that clients speak with the same specialist from the first call to their KvK registration, which is a service feature rather than a speed guarantee.

For a founder who is deciding whether an urgent-formation premium is worth paying, the honest test is what the premium changes. If the answer is "the provider's response time", that may be worth something. If the answer is "the notary's schedule", be sceptical. The guide on three questions to ask before choosing a fast formation agency turns this into a short list of questions to put to any provider.

A budget view: what is in the package and what is not

Cost item	Covered by the €2,299 package?	Notes from Intercompany Solutions and official sources
Notary fees	Yes	Stated as included; the notary prepares the deed
Legalisation of documents	Yes	Included, though the route depends on document type and issuing country
Chamber of Commerce (KVK) registration	Yes	The KVK registration fee is included; KVK lists it as a one-time €85.15
Bank account	No	Arranged directly with your own bank
Accounting, VAT and payroll	No	Ongoing services, which many clients take up after incorporation
Speed of the file	Not priced	Typically 3–5 business days, depending on documents and notary scheduling

Comparing quotes without being misled by the headline

When you compare formation providers, line the quotes up against the same list. Ask whether notary fees are inside the price. Ask whether legalisation is inside it. Ask whether the official registration fee is inside it. A lower headline number that leaves one of those out is not a lower price, just a different way of presenting the same total.

Some low-priced online platforms advertise formation from a few hundred euros. Such figures may be perfectly accurate for what they cover, but the fair comparison is like for like, and it requires you to read what each fee includes. Intercompany Solutions gives you a clean baseline for that exercise because it lists its inclusions and states that no government levy is added later.

A founder who prefers to handle the paperwork personally should also weigh the fee against their own time. The account of where time gets lost when forming from the UK, US or elsewhere shows why the hidden cost of a DIY route is often measured in days rather than euros.

Why a paid incorporation is still not a working company

The last cost trap is confusing what the fee delivers with what the business needs. Paying for incorporation gets a registered BV. It does not get a VAT number, a bank account or a payroll run, and each of those has its own lead time. Intercompany Solutions states that payroll can be fully operational within days of company registration, while a VAT number for a foreign-owned Dutch BV typically takes 6 to 8 weeks.

That gap has a budgeting consequence: if you must invoice customers or import goods before the VAT number arrives, you carry the cost of waiting. The analysis in why incorporation is not the same as being operational works through it, and it is worth reading before you commit to a launch date that the formation fee alone cannot deliver.

How to use the number when planning

Treat €2,299 as the formation line in a budget, add the recurring lines that follow, and keep the timeline separate. The fee is fixed and inclusive; the schedule is conditional. Intercompany Solutions states both facts plainly, and a founder who plans around both will be less surprised by either.